VoIP’s Role in the Modern Telephony System

Portrait of contemporary adult man smiling while using laptop to video call using VoIP

Switching to VoIP adds tremendous flexibility to your organization that is not possible with traditional phone systems

VoIP. UC. PSTN. SIP. POTS. The acronyms associated with the telecommunications industry have become so prolific that it’s a challenge to just sort through all the clutter. Loosely interpreted jargon also contributes to the confusion. In this post, we’ll attempt to work through the clutter and simplify the myriad choices that are available for today’s business environment.

To simply understand how one product or service intertwines with another can lead to conniptions. Just knowing where to start is a challenge even for larger enterprises with a deep bench. For smaller businesses, the experience of selecting the system that best meets the company’s needs is often an exercise in sheer frustration. The best place to begin your journey through the telecom landscape is by boiling it all down to the basics and building from there.

VoIP Integration Into Modern Telephony Platforms

We all remember Plain Old Telephone Systems(POTS). Although still in limited use, POTS is a dying telephony model. Advancements in digital technology have made VoIP-based platforms the standard with more robust platforms such as Soft phones and Unified Communications (UC) suites. Each has its own advantages and disadvantages involving price, implementation, maintenance costs, ease of operation, and the platform’s capabilities.

VoIP Soft Phones- These are essentially a virtual phone system.  Usually, they are apps that appear on a computer screen and mimic the capabilities of more traditional phones via a computer screen

Advantages

  • Greater Performance Over POTS (Plain Old Telephone Systems)- Soft phones are more powerful and versatile than traditional landline phones.
  • Enables office to stay connected to off-premises employees and vendors via VoIP.
  • More user-friendly for workers in an office setting.

VoIP-enabled Unified Communications (UC) Systems is a category of “as a service” or “cloud” delivery mechanisms for enterprise communications.

Advantages

  • Better prioritization of Information- Due to its improved functionality, UC offers multiple ways to connect to staff. According to data gathered by Chadwick Martin Bailey, a research consulting firm, 49% of user organizations save up to 20 minutes per employee daily by reaching workers on the first try via a UC solution.
  • It offers more tools for enhanced productivity. The platform includes communication tools like IM, voicemail-to-email, shared calendars, and direct fax to an inbox, that helps to integrate and consolidate your data.
  • The platform is engineered to function as a centralized communication system.  This allows for phone calls, emails, video conferencing, calendars, and the like to be accessible on one system alone.
  • Makes it possible to receive phone calls through a mobile phone, and by sending and receiving copies of voicemails on the computer. Essentially, it can communicate through a number of iterations encompassing the IoT’s arsenal of tools.
  • It becomes a conduit of mobile technologies that can more easily be used to organize work groups and improve productivity on-premises and off-campus. This means that virtual conference calls can be an important tool in the process of doing business. UC also saves employees and other business associates a great deal of time and wasted effort.
  • Scalability- The platform grows with your business. The system is an ideal solution for growing companies.
  • Cloud Solutions-Allowing for a mobile workflow that enhances efficiencies and retains the new generation of workers. This allows for remote work, hot-desking, improved collaboration, and the ability to work from their mobile phones and phablets.
VoIP Driven CX (Customer Experience) Systems

A CX System is most often found in a call center environment. It is a closed-loop system that performs where customer management is the primary function.

Advantages

  • Improves Customer Satisfaction
  • Manages all customer-centric communications
  • Integrates with CRM platforms such as Salesforce (collect data, create business analytics, etc.)
  • Delivers an Omni-Channel customer experience
About SystemNet

SystemsNet is an certified provider of comprehensive IT managed services encompassing everything from on-site support to hardware and software implementation. Located in Horsham, PA, our service area stretches across the tri-state area including Berks, Bucks, Chester, Delaware, Lancaster, Montgomery, and Philadelphia counties. 

For more information on how SystemsNet can solve your IT issues, contact us.

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