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4 VOIP Tricks Your Old TelCo Business Phones Can’t Do

Business people in an office using VOIP to have a confrence call meeting.

Is it time to review your phone options to improve productivity?

A traditional business phone system is made up of landlines and SIM cards. One number per phone, and a huge difference between internal and external calls. Doing anything fancy took a lot of training, but there are some pretty neat things an old business TelCo plan can do. Conference calling, call waiting and call center management. These are things that many businesses are afraid they’ll lose if they switch to VOIP. But their fears are entirely misplaced.

In fact, rather than losing features, VOIP actually adds significant capabilities to your business phone solutions. It can do everything a TelCo PBX system can do and much, much more. You may have heard about the call-following, one-number convenience, and the affordable scalability. But today, we’re here to talk about four different new VOIP features you may not have heard of, tricks that your old TelCo plan just can’t do.

Automated Call Transcription

Call transcription is one of the most widely useful features VOIP brings to the table. As a software solution with modern voice recognition capabilities, it has now become simple to quickly and easily transform a phone call or voice message into a transcript. This is ideal for anything from customer service to accommodating hearing-impaired employees.

VOIP transcription can send you your voicemails as emails, can transcribe customer service calls for the record, or even be used to dictate memos through the phone.

Video Conferencing

TelCo systems invented conference calls, but they also introduced the unbelievable headache causing hassle of conference calls. Trying to handle multiple lines, accidentally hanging up on clients, and the nightmares of speakerphone have all been thoroughly explored by modern business. But you haven’t conferenced until you’ve tried the silky smooth star-trek like experience of a VOIP video conference call.

With the right screens and microphones connected, you can practically place each remote meeting member in a chair in the room it’s so easy to connect and conference. In fact, you can have every single person in a different room on a different camera and VOIP will make your conference happen.

CRM Integration

Another major benefit of using software phones instead of physical landlines is the fact that it can integrate with other software. VOIP has the capability to connect with many varieties of business software solutions, but by far the most popular is to simply connect to your CRM. The CRM is already a modern rolodex, the place where you store all your client and vendor contact information.

With an integrated connection to your VOIP phone system, it becomes a breeze to both call clients directly from the CRM interface and to quickly pull up a customer’s CRM file when they call in. Integrating with your CRM even makes it easy to create CRM records of the transcriptions of every call held with a customer. Finally, you can track phone customer service records as well as email and chat histories to create a more continuous customer experience for your clientele.

Remote Call Routing

Last, but certainly not least, is the ability to route calls out to remote team members. Even in situations where you would normally need everyone in the office sitting next to each other on the same phone extension. The customer support industry, in particular, is experiencing a remote-work revolution as VOIP makes it possible to route support calls to employee computers no matter where the employee is located.

No longer do you need an entire floor of phone techs, because VOIP handles all the usual call routing hassle internally. If a person is scheduled to take customer service calls, they can be reached on any active device connected to their VOIP account. In or out of the office.

VOIP is one of the best things that has ever happened to modern businesses. No matter what kind of business you run or how much you rely on business phone plan features, VOIP can do all that and more. For further information on VOIP or advice on the right VOIP integration for your business, contact us today!

How Can VoIP Impact Your Business?

Woman working at a spa talking on the phone with a VoIP system

Having technology that improves customer service is key to efficiently handling your customers requests.

In the personal and business communication world, VoIP is a fairly well-known name. More business owners are now moving towards this technology because it provides a significant number of advantages of the traditional methods of voice communication. As technology improves and as internet connectivity becomes more universal, more and more businesses will make the decision to use VoIP.

Businesses are constantly looking for ways to improve their business, their customer service, and their revenue. There is definitely more than one way to do this, but VoIP should certainly not be overlooked. The advantages and benefits that VoIP can provide should not be denied, and this makes VoIP one of the most ideal solutions you have to choose from, regardless of the size of your business.

VoIP can provide an outstanding number of benefits to businesses in every industry. How can your business benefit from using a VoIP solution?

VoIP and the Hospitality Industry

As a business in the hospitality industry, it is critically important that you maintain open, proper, and excellent customer service. It does not matter what the size of your business may be, the way you communicate with your customers and potential customers can be the difference between a successful business and a failed business.

One of the best ways to ensure your business maintains proper communication is to use VoIP. VoIP has a variety of features, including the auto attendant feature, that will allow you to properly manage the daily flow of phone calls. The incoming calls you receive can be transferred to the right person quickly and easily. You can use the auto attendant feature to notify your customers and guests of any promotional offers or events that may be occurring now or in the future.

When VoIP solutions are used in hotels and other business in the hospitality industry, the virtual numbers can be used to help create and maintain a positive and professional image. The virtual numbers that are provided by the VoIP solution can also be used to help you stay on top of all your marketing and advertising campaigns. Toll-free virtual numbers can be called from any location in the world. With a toll-free number, you will be able to reach more customers and the potential customers will not have to worry about paying any extra money when they want to call your hotel.

VoIP and the Production Industry

Production and manufacturing businesses can also find advantages and benefits in VoIP solutions. VoIP solutions offer a variety of benefits, such as improved productivity and flexibility. Production and manufacturing companies are generally made up of a variety of departments that are not all in the same location. When your business uses a VoIP solution, you will have a tool that can join the departments so communication and collaboration can be as effective and efficient as possible. When VoIP solutions are used in these industries, businesses will be able to use call management features, video conferencing features, instant messaging features, and many more. Businesses will also be able to use their phone solution with their other key business solutions.

VoIP offers a variety of benefits to businesses across all industries and helps each business save a significant amount of money while increasing productivity and efficiency. Are you still thinking about the impact VoIP can have on your business? Are you still having a debate with yourself about whether you should continue using your traditional phone system or make the switch to VoIP? If you are ready to consider choosing an alternative to your traditional phone system, VoIP can definitely be the solution you have been looking for.

Do not hesitate to contact us when you are ready to make the switch to VoIP.