Tag Archives: bdr

5 Ways Preparing for a System Failure Should Be Part of Day-to-Day Operations

Preparing for a System Failure as a Part of Day-to-Day Operations

Being prepared for a disaster should be  standard operating procedure

System failures can take everything. But if you plan ahead, you’ll have the infrastructure to set everything back in place. Instead of just relying on a disaster recovery plan and intermittent maintenance, build these five practices into your business’s usual operations.

1. Back up your actively changing data multiple times throughout the day.

System failures strike at the worst possible time. That includes in the middle of the day and right after your peak selling hour. If your systems don’t back up data frequently throughout the day, you may lose completed orders and sales without any way to notice the loss. This includes both online sales with customers anticipating deliveries or service and in-store transactions that won’t be totaled up into your third-party service until the end of the day.

Automate restore points that capture the frequently used programs or the systems that handle day-to-day operations. You’ll capture the vast majority of what you need without filling up your cloud in a week.

2. Save deeper system restore points regularly and don’t delete them.

But just capturing the active data entries every hour or every quarter of an hour isn’t everything you need to keep your business safe. Also schedule deeper data recovery downloads that capture everything. These larger restore points can be scheduled less frequently depending on the size or urgency of your business. Also be sure to set the schedule for low-activity points so your network isn’t overloaded.

These deeper packets of data are important because a system failure can wipe out everything. Having the day’s input won’t matter if the entire database is gone. So use these as insurance against complete wipeouts and then filter the transactional changes back in.

Deeper restore points also protect your company from slow-growing threats. Some network errors don’t immediately cause problems. Instead, they corrupt critical data or code behind the scenes. Save these points for as long as possible so you can reach weeks or months back to salvage uncorrupted data.

3. Run disaster recovery drills so everyone knows what to do.

Once you have your data saved and your system restores automated, the biggest problem in the event of a system failure is people. Train your employees so they know what to do once everyone goes down. Also, make sure you have hard copies of your data recovery and business continuity plans so people can find the procedure.

But there’s going to be panic if your company hasn’t gone through this before or if it’s been a long time. So hold drills every so often, and train new employees on what to do

4. Make your monitoring system notice the signs of an incoming system failure.

Usually, a system failure seems to strike out of nowhere. But they have lots of invisible warning signs that your employees just didn’t see. Network outages, old hardware, and more are all signifiers that increase your risk. A buildup of corrupted data or an increasingly unsteady code is noticeable as long as you know where to look.

So strengthen your system by adding monitoring software that can identify potential warning signs. Set threshold points where your IT staff or service knows to deal with the problem while it can still be prevented. Problem prevention can seem less urgent than dealing with customer tickets or a task requested by the executive team, but it can only be ignored for so long.

5. Train everyone to save in the cloud and not on the hardware.

Virtual computer systems have made system failures both better and worse. One of the best benefits of switching to the cloud and virtual machines is that a physically damaged server won’t ruin your business. But that’s only true if the employees actually make use of the virtual tools. Strap the company computers and devices to reduce local storage. If you have to leave local storage in place and your company has a server in the storage room as part of your legal requirements, automate that backup. Also, make sure employees are clear on where to save their documents and projects.

Go to SystemsNet here for more backup procedures and the tools you need to optimize your disaster recovery plan.

Backup Disaster Recovery (BDR) Plan: Preparing For A New Year

Businessman hand using laptop with backup disaster recovery concept

Reviewing your disaster recovery plan is critical in keeping your network up and running.

Every business needs to be properly prepared for anything these days, including disasters. There will be plenty on the line for your business if a disaster strikes. If a disaster does strike, you could lose sensitive data that you may not be able to get back. If a disaster does strike, will your business be ready to handle a data loss incident?

People from all parts of the world have made their resolution as the new year was set to begin. One of the best ways your business can enter into the new year is to have an effective and efficient Backup and Disaster Recovery(BDR) plan that will greatly minimize any downtime and keep your business safe from any events that you cannot control. We want to help you create a BDR plan that will meet all of your business’s needs.

An Effective BDR Plan

Many small business owners do not always understand how valuable their business data is, but it is a very valuable asset to the business. This is why it is so important that you are able to protect your business data at all times. One of the best ways to do this is to find a BDR solution that will provide you with the tools and resources you need to restore your data. In addition, all of your data will not be created equally. You will find that some of your data will have a high value and others will not. If you want to build an effective strategy that will protect your business from any unfortunate data loss, we recommend that you sort through your data so you can determine what data you will need at all times and what data may not be as useful as the others.

Improving Your BDR This Year

We know that everyone wants to strive for better each year, and it should be no different when you have a business. Implementing an effective Backup and Disaster Recovery Plan this year is a great way for your business to improve this year. We know it can seem like a daunting task when it is time to implement the strategies that fit your business, but we recommend that you try some of the following guidelines and suggestions:

  • Make sure you are communicating with your IT team to plan the right recovery strategy for your business. You will need to have a plan that will fully outline your goals, missions, and objectives.

 

  • Find the right Backup and Disaster Recovery(BDR) platform that will give you every opportunity to back up your data without having long wait times and downtimes.

 

  • When you find the right platform and implement your platform, we encourage you to test your backup on a regular basis. When you regularly test your backup plan, you will be able to determine its efficiency and effectiveness. With a regular test, you will have the assurance you need in knowing that your BDR plan will be ready to roll when you need it.

Every year, small businesses, mid-size businesses, and large businesses are hit with threats, malware attacks, viruses, natural disasters, and more. Also, some businesses lose data due to a human mistake. Unfortunately, many of these businesses do not have the proper Backup and Disaster Recovery(BDR) plan, which will result in a significant amount of downtime as the business tries to recover its data.

We know the new year has just started and you have so many things on your plate already, but we encourage you to make room for BDR. We want to make sure your business’s data is available at all times, even when disaster strikes. For more information on our Backup and Disaster Recovery(BDR) solutions, please do not hesitate to contact us today.

The Pros and Cons of Common Backup Storage Options

Backup Storage Options - Backup on laptop screen - cloud

What are some of my backup options?

There has been a great deal said about the importance of having a backup and recovery system in place. And, naturally, the first step to building a great backup recovery system is to take backups of all your important files and configurations. Some backups simply repopulate a vital database with all the right values while others are complex enough to restore a computer from factory-reset to functional workstation.

But however you build them, backups are essentially just compressed files that will need to be stored somewhere until they are needed. Each company has a different storage solution for their backups and the storage option you choose matters more than you may realize. Where you store your backups determines how easy they are to retrieve and whether they are at risk when the network itself is threatened.

Locally Stored Backups

Most of us still remember the days when the only data you controlled was data on your own hard drives and disks. For traditionalist businesses, this may still be the way backups are made and maintained, by creating copies of data stored on another local system.

Pros:

Locally stored backups are completely in your control. You never have to worry about a third party wiping, corrupting, or losing your data because it is on your local systems.

Cons:

Your local network is not as safe as it used to be. Network-wide malware attacks (like ransomware) can compromise your entire computer system including your backups. In fact, anything that threatens your main computers can also threaten your backups. Including physical disasters like power surges and outages, flooding, or earthquakes.

Offline Backup Drives

A safer approach to keeping local backups is to store them on offline drives and disks. This option has never been popular, but there are always a few individuals and businesses that decide their backups are safer offline than online. And they have a point.

Pros:

External hard drives, USBs, and disks can keep your backups securely off any existing network. This is the best way to defend from hackers and malware because there is no network for them to access or damage your backups through.

Cons:

Unfortunately, though safe this approach is also impractical. Given the amount of data most modern businesses need to back up, the cost of external storage and the wear-and-tear rewriting offline storage devices is quite high compared to online storage options. And, of course, offline storage can still be physically damaged.

Remotely Stored Backups

Remote storage is when you store your backups on a computer located somewhere else, much like remote web hosting or file storage. Rather than storing your backups on your own system, you buy server space in a data center or even with a sister company where your backups are occasionally updated and wait to be accessed.

Pros:

Remote storage is a very effective answer to many worries about backup security. Because it is on a separate network, local malware attacks cannot corrupt your backups. And if the files are stored far enough away, local natural disasters are not a concern either.

Cons:

There are a few risks related to remote storage. If the third party storing your backups is compromised, so too are your backups. Likewise, if you store your backups in only one remote location, disasters in that area could wipe out your backups even if your home region is unaffected.

Cloud Stored Backups

Finally, we reach the modern solution to backup storage. Cloud storage is more than just remote storage because of the way the cloud handles data. Rather than storing data in just one remote location, cloud storage replicates your backups across several data centers on the globe.

Pros:

The distributed nature of cloud storage allows you to more quickly access your data from anywhere. No specific network access is required because cloud-stored data can be accessed anywhere with internet access. And the distributed nature of the data means that even if one data center is completely wiped out, your backups will still be available in other data centers and therefore safe.

Cons:

The only downside to cloud storage is the challenge of choosing the correct storage provider. Make sure your chosen cloud server providers have high security standards and a good reputation in the industry for protecting the backups of others.

Backup data security is an important concern for any modern business. The way you store your backups matters a great deal and many careful businesses choose to pair up their backup storage solutions just to make sure there is always a backup available in times of need. For more information about choosing the best backup recovery solutions for your business, contact us today!

Backup Disaster Recovery (BDR) Plan: Preparing For The Worst

Backup Disaster Recovery (BDR) Plan concept with laptop on water

Be prepared and you can weather the storm

Recently, multiple sudden natural disasters have left millions of people stranded on roadways, stranded at work, or left in their homes and unable to leave, and without electricity, All of these sudden floods, thunderstorms, hurricanes, etc. should all serve as a reminder that we have to be ready at all times just in case a disaster does strike. Today’s weather is completely unpredictable, and with the winter season approaching, there are sure to be more unpredictable weather on the way.
Regardless of where your business is located, it is always important to have a full Backup Disaster Recovery(BDR) plan in place. If you have an effective BDR in place, you will be able to effectively respond to any type of disaster that takes place. Whether you currently have a Backup Disaster Recovery(BDR) plan in place or not, we encourage you to ask yourself these questions:
What would your business do if you ever lost access to data?
How long do you think it would take for your business to recover from a major loss?
If you no longer had access to your server, would your business be able to survive?
How much do you think it would cost to recover from the loss?
Many businesses do have a backup solution ready just in case a disaster happens, but not every business will be able to recover quickly when something does happen. If your business loses data or if there is a power outage, it can be difficult for some businesses to restart their operations quickly. For some businesses, the entire operations can be shut down if there is no access to the server for less than two days.
When creating a Backup Disaster Recovery plan, it is very important that you start by making preparations for the worst possible thing that can happen. When you start by preparing for the absolute worse, you should have an easier time resolving the issue when something minor occurs.
Are you making plans to have a telecommuting plan in place just in case your employees will need to access business data from a different location? When your employees who have access to the data can obtain the information when needed, this will keep your business from losing revenue. Your employees will be able to access vital business information from their new location until they can gain access to the workplace again.
When your employees are able to use file sync services and cloud services, all employees will be able to do their jobs despite the disaster that took place. The use of these services and technologies can be the difference between losing revenue and bringing in revenue. When employees are equipped with the services they need while they are working from home or another location, they will be motivated and prepared to get their work done every day, regardless of where they are working from.
A BDR plan can save your business from completely losing everything and closing its doors for good. When you back up your data in off-site locations and other locations, you will have your business operating again in little time. You may also be able to run your business from another location.
Do you think it is time to rethink and reevaluate your current BDR plans? Are you ready to develop a Backup Disaster Recovery plan that will allow your business to continue operating despite what type of natural disaster or accident takes place? For more information on backup and disaster recovery plans, please do not hesitate to contact us today for more information. Our team is here to help your business plan for any unforeseen events.