One of the most important tools that your business’s IT help desk will need is a knowledge base. When your business does not have a knowledge base, your organization will increase the chances of providing support that is inconsistent, as well as customers who are unhappy and long telephone calls.
An effective knowledge base will also hold information that will help your customers and your end users to resolve some issues on their own, a long list of frequently asked questions, and additional documents that everyone in your support staff can access at any time. There are multiple ways that your IT help desk and IT management systems can benefit from using a knowledge base.
Obtaining More Knowledge
There will be many organizations that will have one person who knows a significant amount of information about IT and technical issues. While these people are always great to have around, sometimes others in the organization will direct all the hard questions to the IT help desk expert without taking the time to learn what needs to be done. Many people in the workplace will feel that documentation can be placed on hold because there is already someone who knows what to do. What will happen if that IT expert leaves the workplace? All of the knowledge that was once there is gone now and where will that leave everyone else? You will not have to worry about this happening with a knowledge base because the knowledge will always be there.
Reduction in Call Volume
Since your IT help desk agents will have the knowledge they need to find answers to their questions, the length of time they will spend on the telephone speaking to customers and end users will decrease. Instead of your customers and end users being placed on hold while IT help desk agents are asking questions, the help desk agents will be able to find the document they need, resolve the problem, and take the next customer’s phone call. When you can resolve problems quickly, customers will now spend less time waiting to receive assistance.
Reduction in Ticket Volume
When customers use your IT help desk’s knowledge base to find answers to their own problems, there will not be a need to constantly create support tickets with the IT help desk. Your IT Help Desk’s knowledge base can be used in the portal, the customer will be able to access the knowledge base area to create a ticket. When a customer finds information that helps them, they will be able to return to their job task with a solution.
Reduction in Costs
When you are able to save time by reducing call volume, tickets, and the length of phone calls, it is very likely that a knowledge base will help your organization save money on all support costs. While you are saving money by lowering costs, you should feel confident in knowing that you will not reduce the level of quality when it comes to the support you provide. You will actually be improving the quality of support because you will be providing support that is effective, efficient, fast, and consistent.
An IT help desk that has a knowledge base that is available at all times of the day will give everyone the opportunity to research a problem and find a resolution even when the help desk is closed. Not only can a knowledge base help you save money when it comes to operational costs, but you will also improve your chances of providing high-quality support that will remain consistent.
How efficient is your IT help desk? Does your help desk have a knowledge base that provides quality support? For more information on our IT help desk services, please do not hesitate to contact us today.